But if you are requesting your manager for a promotion, the letter has to be formal. Either way, a request letter must be sent early enough to give the recipient ample time to process and respond to the request.
When writing request letters, you need to be brief and direct, avoiding any auxiliary information that might weaken the message you are conveying. State exactly and clearly what you are requesting for giving reasons for it. If you are requesting for a raise, for example, explain in details why you think you deserve one. Maintain a polite tone throughout the letter.
Letters to vendors are letters written to people or companies offering goods for sale. These letters could be written to inquire information about a product, terminate a contract with a vendor, or to inform a vendor of relocating of business. If you own a company, writing to your vendors is important as it provides you and the recipient with proof that you actually requested something or took action regarding an issue. It is also an effective way to communicate sensitive information that may not be communicated on the phone.
Letters to vendors must be written in the standard business letter format and should use an official letterhead. Start the letter with a statement that informs the recipient of the purpose of your letter. Explain the letter in details providing all the important information. However, bear in mind that these samples aren't to give updates to your boss only. The samples provided in this article can also be used to provide updates to your clients and customers.
Notwithstanding the samples, it is important that you take note of the dos and don'ts listed in this article. For sample 6, the body of the letter is short and the update is to be found in a separate attachment, usually a Microsoft Word document or notepad. Also, for email letters such as Sample 4 and 6, you do not require an address, the email address of the recipient serves as the address it will be served.
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