Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use the arrow keys to create a reference. Use the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.
Apply the Currency format with two decimal places negative numbers in parentheses. Apply the Number format with two decimal places, thousands separator, and minus sign - for negative values. In Excel , you can paste a specific aspect of the copied data like its formatting or value using the Paste Special options.
To pick an option in the dialog box, press the underlined letter for that option. For example, press the letter C to pick the Comments option. Extend the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell. Select the current region if the worksheet contains data. Press a second time to select the current region and its summary rows.
Press a third time to select the entire worksheet. Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. Check dependent formulas, and then calculate all cells in all open workbooks, including cells not marked as needing to be calculated. Display the Function Arguments dialog box when the insertion point is to the right of a function name in a formula. Insert argument names and parentheses when the insertion point is to the right of a function name in a formula.
Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column. Cycle through all combinations of absolute and relative references in a formula if a cell reference or range is selected. Paste a name from the Paste Name dialog box if names have been defined in the workbook. Recalculate all formulas in the Power Pivot window. For more information, see Recalculate Formulas in Power Pivot. F2 alone: edit the active cell and put the insertion point at the end of its contents.
F3 alone: displays the Paste Name dialog box. Available only if names have been defined in the workbook. When a cell reference or range is selected in a formula, F4 cycles through all the various combinations of absolute and relative references. F6 alone: switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split, F6 includes the split panes when switching between panes and the ribbon area.
F7 alone: Opens the Spelling dialog box to check spelling in the active worksheet or selected range. Use the arrow keys to move the window, and when finished press Enter, or Esc to cancel. F8 alone: turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection. F11 alone: creates a chart of the data in the current range in a separate Chart sheet.
Left or Right arrow key selects the tab to the left or right when the ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a ribbon tab is selected, these keys navigate the tab buttons.
Down or Up arrow key selects the next or previous command when a menu or submenu is open. When a ribbon tab is selected, these keys navigate up or down the tab group. In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options.
Removes the cell contents data and formulas from selected cells without affecting cell formats, threaded comments, or notes. End turns End mode on or off. In End mode, you can press an arrow key to move to the next nonblank cell in the same column or row as the active cell.
End mode turns off automatically after pressing the arrow key. Make sure to press End again before pressing the next arrow key.
End mode is shown in the status bar when it is on. If the cells are blank, pressing End followed by an arrow key moves to the last cell in the row or column. Opens a selected menu press F10 to activate the menu bar or performs the action for a selected command. In a dialog box, it performs the action for the default command button in the dialog box the button with the bold outline, often the OK button. It also closes full screen mode when this mode has been applied and returns to normal screen mode to display the ribbon and status bar again.
Hold the Shift key while you drag a selected row, column, or selected cells to move the selected cells and drop to insert them in a new location. Excel help center. Basic tasks using a screen reader with Excel. Use a screen reader to explore and navigate Excel. Accessibility support for Excel.
This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in Excel for Mac. The settings in some versions of the Mac operating system OS and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac.
If you don't find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac. Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Excel for Mac.
However, not all do. Click-to-add is available but requires a setup. Shortcut conflicts. Change system preferences for keyboard shortcuts with the mouse. Work in windows and dialog boxes. Move and scroll in a sheet or workbook. Enter data on a sheet.
Work in cells or the Formula bar. Format and edit data. Select cells, columns, or rows. Work with a selection.
Use charts. Sort, filter, and use PivotTable reports. Outline data. Use function key shortcuts. Change function key preferences with the mouse. Top of Page. Some Windows keyboard shortcuts conflict with the corresponding default MacOS keyboard shortcuts. To use these shortcuts, you might have to change your Mac keyboard settings to change the Show Desktop shortcut for the key. Tip: To use the arrow keys to move between cells in Excel for Mac , you must turn Scroll Lock off.
Depending on the type of your keyboard, you might need to use the Control, Option, or the Command key instead of the Shift key. Note: Some smaller keyboards do not have this key. Edit the active cell and then clear it or delete the preceding character in the active cell as you edit the cell contents. Display the Formula Builder after you type a valid function name in a formula. Apply the currency format with two decimal places negative numbers appear in red with parentheses.
Apply the number format with two decimal places, thousands separator, and minus sign - for negative values. Alternate between hiding objects, displaying objects, and displaying placeholders for objects. Select cells in a row that don't match the value in the active cell in that row. You must select the row starting with the active cell. If you don't hold the Shift key while you drag and drop, the selected cells will be cut from the original location and pasted to the new location not inserted.
Move from left to right within the selection, or move down one cell if only one column is selected. Move from right to left within the selection, or move up one cell if only one column is selected. Display the Filter list or PivotTable page field pop-up menu for the selected cell. Excel for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences, so you don't have to press the Fn key every time you use a function key shortcut.
Note: Changing system function key preferences affects how the function keys work for your Mac, not just Excel for Mac. After changing this setting, you can still perform the special features printed on a function key. Just press the Fn key.
If a function key doesn't work as you expect it to, press the Fn key in addition to the function key. If you don't want to press the Fn key each time, you can change your Apple system preferences. For instructions, go to Change function key preferences with the mouse. Display a pop-up menu on object button menu , such as by clicking the button after you paste into a sheet.
On the Keyboard tab, select the checkbox for Use all F1, F2, etc. If you're familiar with keyboard shortcuts on your MacOS computer, the same key combinations work with Excel for iOS using an external keyboard, too. The shortcuts listed in this article are the only ones that will work in this version of Excel.
To quickly find a shortcut, you can use the Search. Navigate the worksheet. Work in cells or the formula bar. If you're familiar with keyboard shortcuts on your Windows computer, the same key combinations work with Excel for Android using an external keyboard, too. Work with cells. If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Office for the web.
For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update. When you use Excel for the web, we recommend that you use Microsoft Edge as your web browser. Because Excel for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. Quick tips for using keyboard shortcuts with Excel for the web. Access keys: Shortcuts for using the ribbon. Keyboard shortcuts for editing cells.
Keyboard shortcuts for entering data. Keyboard shortcuts for editing data within a cell. Resolved my issue. Clear instructions. Easy to follow.
No jargon. Pictures helped. Didn't match my screen. Incorrect instructions. Too technical. Not enough information. Not enough pictures. Any additional feedback? Submit feedback. Thank you for your feedback! To do this. ALTor F6. The more you tell us the more we can help. Can you help us improve? Resolved my issue.
Clear instructions. Easy to follow. No jargon. Pictures helped. Didn't match my screen. Incorrect instructions. Too technical. Not enough information. Not enough pictures.
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