Once you are done applying styles, your outline may look like what you see in Figure 5 compare Figures 2 and 5. Figure 5: Text content for your slides after adding styles One aspect that we want to draw your attention to is that you can only add the text content for a presentation within an outline -- however at times, there may be some important, non-textual info in a presentation -- this could be a picture, a chart, a table, or something else.
In that case, you can indicate a reference within the outline -- just make it stand out a little different as shown in Figure 6 -- you'll notice that we added some text to indicate that a table has to be added to a particular slide, and it is within parentheses.
Figure 6: Indicate non-textual content within parentheses Save your Word file. This outline is now in a format that PowerPoint can import, and create new slides — we show you how you can import outlines in PowerPoint How satisfied are you with this article? Thanks for your feedback, it helps us improve the site. Report abuse. Details required :. Cancel Submit. How satisfied are you with this comment?
In reply to SeanEarp's post on August 21, Much easier. These options line up directly plus some like the Notes Page with the handout print options available as showing in the picture below. Within the drop down, simply select the Outline View at the bottom to open up the Outline View format. Just like working with any normal slide, in this Handout Master Outline view, you can add your own personal customizations like your logo, design elements, extra text, etc. There are two ways to get an outline from Word into PowerPoint.
If you are using a Mac, you need to use the Rich Text file Format. Importing your slides like this will add any new slides to the current presentation you are working in. To learn about the common mistakes that happen when converting Word to PowerPoint, see our post here. From within your presentation, navigate to the Home tab, open the New Slide drop down and at the bottom of the dialog select Slides from outline… to open the File Navigation dialog box. If your outline is formatted correctly, your text will import correctly in the title and content container place holders.
If not formatted correctly, each line of text from your outline will import as its own individual slide. This default look DOES NOT make for an effective presentation, so you will want to make sure to apply a theme and work on incorporating visuals like charts, tables, pictures, etc. Instead of importing your outline, you can open your outline directly in PowerPoint to start a brand-new presentation.
Within the Open File dialog box, in the lower right-hand corner change the file type you are searching for from PowerPoint files to All Outlines. If your outline is formatted correctly, your text will import correctly in the title and content container placeholders. To fix this, you need to use the Title style and Heading 1 styles in Word. So those are all the different ways you can use the Outline View in PowerPoint to quickly build and edit your PowerPoint presentations.
If you end up using the Outline View a lot, I highly recommend learning the keyboard shortcuts for it. Shortcuts are the fastest way to double your productivity in PowerPoint no joke. For a full list of our favorite keyboard shortcuts in PowerPoint, read our guide here. If you enjoyed the depth and detail of this blog post, you can learn more about boosting your PowerPoint skills with us here.
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We collect and protect your information in accordance to our Privacy Policy. Skip to content This ultimate guide to the Outline View will catch you up to speed on the best ways to use the Outline View in PowerPoint. The main text is indented under the slide title. Graphic objects appear only as small notations on the slide icon in Outline view.
Working in Outline view is particularly handy if you want to make global edits, get an overview of your presentation, change the sequence of bullets or slides, or apply formatting changes.
When you're creating your outline, think about how many slides you need. You probably want at least:. By using this basic structure, if you have three major points or areas to present, you can plan to have a minimum of six slides: a title slide, an introductory slide, one slide for each of the three major points or areas, and a concluding summary slide.
If you have a large amount of information to present in any of your main points or areas, you may want to create a sub-grouping of slides for that material by using the same basic outline structure.
Consider how much time each slide should be visible on the screen during your presentation. A good standard estimate is from two to five minutes per slide. On the View tab, in the Presentation Views group, click Outline. In the slide thumbnail pane, place the pointer, and then either paste your content or begin typing text.
The first text you type will be a title, indicated by boldface type. PowerPoint uses the Enter key on the keyboard to start a new line in an outline. The new line is automatically at the same hierarchical level as the one you just typed. To change that hierarchical level:. Press the Tab key on the keyboard to move the current line downward one level in the outline hierarchy. In the Print dialog box, under Settings , select the second box which by default is set to Full Page Slides to expand the list of options.
Then, under Print Layout , select Outline. You can choose a page orientation Portrait or Landscape in the Printer Properties dialog box.
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